A Guide To Engaging Virtual Meeting Backgrounds

A Guide To Engaging Virtual Meeting Backgrounds

A virtual meeting is a type of communication and collaboration that occurs over the Internet, connecting participants in different physical locations. These meetings leverage digital tools and platforms to facilitate real-time interaction, discussion, and information sharing among individuals or groups.

Enhancing Virtual Meetings with Custom Backgrounds

Follow these general steps to set a custom background for your virtual meetings. Keep in mind that the same technique may vary depending on the video conferencing platform you’re operating, but these steps should provide you with a good starting topic:

Choose a Background:

Choose an image or video you want to use as your custom background. Ensure the content is appropriate for a professional setting if you’re using this for work-related meetings.

Check System Requirements:

Ensure your computer or device meets the system requirements for virtual backgrounds on your chosen platform. Generally, you’ll require a reasonably modern computer, a consistent operating system, and a steady internet connection.

Select a Video Conferencing Platform:

Use a video conferencing platform that supports virtual backgrounds. Some prevalent options include Microsoft Teams, Zoom, Google Meet, Skype and Cisco Webex.

Log In and Access Settings:

Log in to your chosen video conferencing platform and join or start a meeting. Once in the conference, look for the settings or options menu. This is usually described by a gear icon or something identical.

Virtual Background Settings:

Discover the option for virtual backgrounds or background settings in the settings menu. Click on it to access the virtual background customization features.

Upload Your Background:

Most platforms allow you to upload an image or select from preloaded backgrounds. If uploading an image, use the provided option to upload the photo or video you chose as your custom background.

Preview and Adjust:

After uploading the image, the platform will likely provide a preview of how the background will appear. You might be able to adjust the positioning, size, and other settings to ensure the background looks right.

Save and Apply:

Once you’re happy with the preview, save your settings. Some platforms might have a “Apply” or “Save” button to confirm your chosen background.

Test the Background:

To ensure everything is working as expected, test the background by joining a meeting with a colleague or by setting up a test call with a friend.


If your background isn’t working correctly, check your system requirements, lighting conditions, and the format of the image or video you’re using. Some platforms work better with specific image formats (e.g., JPEG) and may struggle with others.

How to remove watermarks

Removing watermarks from images can raise ethical and legal concerns. Watermarks are used to save the intellectual effects of designers and their work. If you have the proper rights to an image, such as owning the copyright or obtaining permission, you can use image editing software like Adobe Photoshop. 

Employ tools like the Clone Stamp or Healing Brush to replace the watermark with surrounding details. However, ensure that your actions align with copyright laws and the usage rights of the image. Unauthorization of watermarks can infringe on the maker’s rights. Always respect copyright and intellectual property, seeking permission or licenses when necessary. If unsure, it’s best to consult with legal professionals before proceeding.

How to Adding a Logo

If you want to add a logo to an image, you can use editing software like Adobe Photoshop, GIMP (free and open-source), Canva, or other tools. Here’s a general process:

Open the Image: Open the image you want to add a logo to in your chosen image editing software.

Prepare the Logo: Make sure you have a version of your logo in a format that supports transparency, such as PNG. This will permit you to identify the logo on the picture without a visual background.

Import the Logo: Use the software’s tools to import or place the logo onto the image. You can usually do this by choosing the logo file and pulling it onto the picture canvas.

Placement and Resize: Arrange the logo where you like it on the image. You might be required to resize it to fit suitably. Most picture editing software lets you modify the added features’ dimensions, rotation, and position.

Blend and Adjust: Use the software’s blending modes or transparency settings to make the logo blend seamlessly into the image. You might also adjust the logo’s opacity if needed.

Save: Once you’re happy with the arrangement and formation of the logo, save the edited image as a new file so you don’t overwrite the original.

Always remember that if you’re using images for professional or commercial purposes, you must ensure you have the legal right to use the images, logos, or any other content you’re manipulating or adding—considering copyright and intellectual belongings ownership at all times.


Remember that not all video conferencing platforms offer the same level of virtual background customization, and the steps might vary slightly between venues. It’s a good idea to explore the platform’s official documentation for detailed instructions if you encounter any issues or need more specific guidance.

Also Read : Companies That Use Virtual Reality Are The Companies Of The Future.


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